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Information note regarding the processing of participants' personal data at events organized by Banca Transilvania

Information note on the processing of personal data of participants in events organized by Banca Transilvania

We we rejoiceaswishitoparticipateto the event organized of Bank Transylvania (called in continuation “the BT event”).

Before toyouyou sign up, you inform cum îyou from processing personal data as possible participant/participant (in continuation “participant”) to the this event.

For the processing of personal data fromperspectiveothers qualityți on which e possibletoto theyou have in relationship with BT (e.g. client, visitor to the of BT headquarters, of the websites andpages of BT's social media etc) find i details in Policy of confidentiality from site-ul www.bancatransilvania.ro.

Who is the operator that processes your data?

Banca Transilvania S.A. (“BT”) is the personal data operator of participants in BT events.

Details about who BT is found in BT Privacy Policy, at section B.

For what purposes are your data processed as a participant in the BT event?

We process your data in order to:

we register you for the BT event;
we send you notifications through which we confirm your registration and, if applicable, notifications about possible changes to the date/time of the BT event;
we promote the image of the bank (only if you give us your consent for this, on a separate form, which will be made available to you when/if you attend the BT event).

What categories of personal data do we process from you and where do we get them from?

For the purposes indicated at point 2, we would process the following categories of personal data about you:

name, first name - we need this information to identify you for the seat confirmation and at the entrance to the event;
contact details – we use the phone number and email address to confirm your spot at the event and to send notifications to ensure the BT event runs smoothly;
the image, the voice, opinions you express within the BT event (only if you give your consent, on the separate form you will receive at the BT event for these personal data of yours to be processed for promoting the BT image).

We collect this data from you when you fill out the registration form for the BT event or when you participate in the BT event.

What are the legal grounds on which we process your data and what happens if you do not want your data to be processed?

The grounds on which BT processes your data as a participant in the BT event are, as appropriate:

the legitimate interest of the bank to be able to organize the logistics of the BT event and to ensure its unfolding under optimal conditions;
your consent (e.g. for the creation and distribution of your image/voice/opinions for the purpose of promoting BT's image)

When we need your consent for data processing, we will process them only if you give us permission (on the form you will receive when/if you attend the BT event). If you do not want to express your consent, you can participate in the BT event, but you will be placed in an area of the room where photographs/filming will not take place. If you decide to give your consent, you will have the right to withdraw it at any time, without the withdrawal affecting the legality of the processing carried out previously.

When the processing of your data is based on our legitimate interests mentioned above, you have the right to object to this processing. We will be able to accommodate some opposition requests (e.g., if you object to us contacting you to send notifications) but if you object to other processing (e.g., if you do not want to provide us with the mandatory data for event registration) we will no longer be able to grant you access to the event.

To whom is it possible to disclose your data? (data recipients, including from third countries)

Your data may be disclosed/transferred, depending on the situation, to certain categories of recipients:

contractual partners of the bank (service providers) used for ensuring registrations and carrying out the BT event, such as but not limited to: IT service providers (maintenance, hosting), event services, SMS/email message transmission services, etc
to the general public (only if you express your consent for the distribution of your image/voice/opinions taken at the BT event for the purpose of promoting the bank's image)
taken at the BT event for the purpose of promoting the bank's image)

We will disclose or transfer your data to these categories of recipients only when necessary for the fulfillment of the processing purposes, solely in accordance with the provisions of the General Data Protection Regulation ("GDPR"), based on the applicable legal grounds depending on the situation, and only under conditions that ensure data security.

Some of these data recipients are located in third countries for which the European Commission has recognized that there is an adequate level of personal data protection, while others are located in third countries for which no such adequacy decision has been issued. For this latter category of recipients, we have ensured that the data transfer is carried out based on appropriate safeguards, in accordance with the mechanisms provided by the GDPR consisting of Standard Contractual Clauses approved by the European Commission which you can find here: https://eur-lex.europa.eu/legal-content/RO/TXT/PDF/?uri=CELEX:32021D0915&from=EN

We do not transfer your data to international organizations.

Making profiles

We do not use your data for profiling purposes.

How long we process your data as a participant?

Your data as a participant will be processed for a period of up to 60 days after the BT event takes place, unless you give your consent to use them for the purpose of promoting the BT image, in which case the periods mentioned in the separate form you will receive when/if you attend the event will apply.

What are the rights you benefit from regarding the processing of your data?

Your exercise of the following rights provided by GDPR is guaranteed to you: a) the right of access to your data, b) the right to rectification of data, c) the right to data deletion, d) the right to withdraw consent, e) right of objection, f) the right to restriction of processing, g) the right to data portability, h) the right to file a complaint with the National Authority for the Supervision of Personal Data Processing. If you decide to exercise them, your requests will be analyzed and resolved promptly, based on the moment and the grounds on which your personal data for which you exercise your rights are processed.

For exercising the rights mentioned in points a) – g), you can send your request to the contact details of the BT data protection officer, as follows:

by postal mail, to the address in Cluj-Napoca city, Calea Dorobanților street, no. 30-36, Cluj county, with the mention "to the attention of the data protection officer"
to the e-mail address: dpo@btrl.ro