Banca Transilvania, S.A., (hereinafter also referred to as "the bank", "BT", "we"), hereby informs you through this specific information note how it intends to process your data, when you have the role of signatory and/or contact person on behalf of a BT contractual partner.
This information note is completed with the provisions BT Privacy Policies (hereinafter also referred to as the “Policy”), which we recommend you consult. Within the Policy you will also find the definition of the signatories and contact persons, as well as details about the processing of your data, especially in section C of this Policy, found on the BT website www.bancatransilvania.ro.
We generally process the following categories of personal data concerning you, as applicable:
For signatories:
- identification data - first and last name;
- function;
- signature.
For contact persons:
- identification data - first and last name;
- contact details - phone number (work) and/or email address (work);
- function.
These data concerning you have been brought to our attention by our contractual partner.
We process your data, as applicable, for:
- the conclusion and proper execution of the contract concluded with the contractual partner (usually this is your employer), as well as for other purposes closely related to the conclusion and execution of the contract, namely:
- realization and transmission of reports to the competent institutions to receive them, in accordance with the legal provisions applicable to the bank;
- carrying out analyses and keeping records of the bank's economic, financial and/or administrative management;
- the appearance in court of the rights and interests of the bank, the resolution of disputes, investigations, or any other petitions/complaints/requests in which the bank is involved;
- carrying out risk checks on the bank's procedures and processes, as well as performing audit or investigation activities;
- taking measures/providing information or responses to requests/notifications/complaints of any nature addressed to your bank or to authorities or institutions, through any channel, including through electronic communications services and the internet;
- conducting internal analyses (including statistical);
- archiving - both in physical format and electronic - of documents, making backup copies (back-up);
- providing registry and secretarial services regarding correspondence addressed to and/or sent by the bank, as well as for carrying out courier activities;
- ensuring the security of the IT systems used by BT and the physical spaces in which the bank carries out its activity;
- fraud prevention;
The basis for processing your personal data is, as the case may be: the bank's legal obligation, the conclusion/execution of the contract, and BT's legitimate interest.
Personal data are disclosed, as appropriate: to BT employees/representatives who need to know them, to the contractual partner who provided them to us, to entities within the Banca Transilvania financial Group, to other contractual partners of the bank who need to know them, to authorities and public institutions entitled to request and receive them.
The data will be processed at BT level during the term of the contract concluded between us and our contractual partner, as well as afterwards, until the expiration of the archival period of the contractual documentation and, where appropriate, until the expiration of the legal retention period.
In the BT Privacy Policy you will also find details about the rights you have regarding the processing of your data for the indicated purposes, about the ways you can exercise these rights or about how you can contact the data protection officer designated by BT (BT DPO).
